Email folders Tracker Field

Emails stored as part of the Tiki database, like any other content (files, wiki pages, events, blog posts, etc.)

Email Folder is a new addition to the Tracker Field Types, introduced in Tiki23, being able to hold a list of emails in flat format or IMAP folder-like structured support for Inbox/Sent/Trash folders.

Emails are currently moved to tracker items via the Webmail interface in Tiki (Cypht web interface). Cypht is used to display Tiki-stored messages and handle all relevant actions - read, reply, forward, copy, move, delete. Message can be moved to another tracker item or to an IMAP folder.

Recording of demo at October 2021 round table

1. Configuration
To configure the email folders tracker field, do the following: First of all you have to create a tracker. To create a tracker, proceed as follows:

1.1. Creation and configuration of the Tracker

1.1.1. Check the activation of the Trackers feature

If the Tracker tab exists in the system menu go to the next point.

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Otherwise if the Tracker tab does not exist, so the feature is not yet activated, you can activate it by following the following steps :

Settings -> Control Panels

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Global Setup -> Features

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In the Main features section, check the Trackers box

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1.1.2. Create a Tracker

To create a Tracker click on:

Trackers -> List Trackers

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Create

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Enter the name of the Tracker

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Add a description if possible

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Finally save

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1.1.3. Add fields

Once the tracker is created. Click on :

the Tracker you just created

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then on the Fields button

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The minimal configuration needs two fields:

the Text type field, which will serve as the description
the Folder type field, which will be used to store emails

1.1.3.1. The Text field

Click on Add Field

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Enter the field name

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Choose the type of field, by default it is already Text Field

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Then validate by clicking on the Add Field button

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1.1.3.2. The Folder field

For the folder type field, click on:

Add a field

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Enter the field name

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Choose the field type, you must choose Email Folder

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Click the Add Field & Edit Advanced Options button

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Click the Options for Email Folder button

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In the Gallery ID field, select the File Gallery.

It is better to have a dedicated File Gallery for Email. For this example I have a Folder called "Emails", so let's select the option File Galleries > Emails